MEMORANDUM, RULES & BYLAWS OF
SURGICAL SOCIETY OF BANGALORE ASSOCIATION OF SURGEONS OF INDIA CITY CHAPTER
| 1. Name of the Society shall be: SURGICAL SOCIETY OF BANGALORE ASSOCIATION OF SURGEONS OF INDIA CITY CHAPTER (SSBASICC) The website of the society shall be www.ssbasicc.org.
2. REGISTERED OFFICE: The Society shall be located at I.M.A.House, A.V.Road, Bangalore - 560 018.
|3. OBJECTS: The objects of the society are:
a)To promote scientific and surgical knowledge in all its branches.
b)To Promote unity and comradeship amongst members of the society.
c)To guard the interests of the surgical profession.
d)To hold clinical meetings, conferences, exhibition etc, for the promotion and propagation of surgical knowledge. When the SSB is co hosting the CME or conference the president or secretary must be invited on stage for inaugural and valedictory function
e)To acquire, erect construct or purchase any building, property or machinery necessary for the purposes of the society.
f)To amalgamate or enter into working agreement with any association, union or institution carrying on or proposing to carry on any business within the objects of this society.
g)To do all and such other things as are incidental to or may be deemed by its executive committee conducive or expedient to the attained of the objects.
h)To establish and maintain library, website, audiovisual aids, materials in surgery.
i)To encourage scientific research and experimental work on surgical problems.
j)To publish bulletins devoted to surgical objects.
k)There must be regular updates of activities of the society on the website.
l)To make bylaws, rules and regulations as and when required with further additions or deletions or alterations in the general body.
|4. FUNDS OF THE SOCIETY:
A.Subscriptions from members.
B.Donations and proceeds of CME Fund and savings, conducted by the society.
C.Proceeds from the sale of periodicals or books, advertisements in website and such other property of the society and such of the property as may be acquired from time to time.
D.Society is at liberty to fix any fee for special occasions, scientific meetings, workshop etc.
E.All the money collected from Life/Life Associate, CME fund and other funds must be kept in a FD in recognized banks/institution. Only the interest out of the FD to be utilized annually for expenses of the society.
F.The executive committee shall, out of the funds of the society, do pay all ordinary expenses such as rents, salaries, wages and such other charges as may be necessary for carrying on the work of the society. None of the Fixed deposits can be liquidated without approval in the General Body meeting .
G.The society should open an account in the name of SURGICAL SOCIETY OF BANGALORE ASSOCIATION OF SURGEONS OF INDIA CITY CHAPTER (SSBASICC) in any of the nationalized banks; The account will be operated jointly by the Hon. Treasurer and one of the two â€“Hon Secretary or president.
H.All payments and receipts should be through cheque/DD/ bank transfer or through payment gateway of the website.
I.Any cash withdrawal should not be more than Rs.10,000/- per month and needs prior EC approval for withdrawing more than Rs.10,000/per month, such as during surgeons day celebration or orations or special occasions.
Audited account to be presented annually at the general body prior to forwarding to the ASI every year.
|5. THE SOCIETY YEAR:
The official year for financial purpose shall be from 1st January of one year to 31st December of the same year or as required by the auditor.
|6. ELIGIBILITY OF MEMBERS:
Medical practitioner registered in India under the IMC act 1956 and practicing surgery or otherwise engaged in surgical work such as teaching, research and holding qualification in surgery and its specialties shall be eligible as members after being approved by the executive committee.
|7. CLASSIFICATION OF MEMBERS:
a)The society shall consist of members whose names are on the register of members of the society and ASI city chapter at the time when these regulations come into operation and of subsequent members who shall be members of the ASI and be duly elected in such manner and upon such condition as may be prescribed from time to time by the bylaws. There shall be a register in which the names of all the members of the society shall be entered with their qualification, address, phone numbers, mobile numbers, e-mail IDs,KMC Reg.No, ASI No (if any).
b)As far as possible the existing members to be motivated to become members of the ASI.
|FULL LIFE MEMBER:
A qualified member who pays membership fees and agrees to abide by the rules herein after laid down.
Associate members who do not have postgraduate qualification but doing surgical work and PG students duly proposed and seconded by a valid member.
Any person of eminence in the field of surgery, considered suitable and desirable and recommended by the executive committee may be elected as Hon. Member, who need not pay Membership.
8. SELECTION OF MEMBERS:
Life membership Fee Rs.2000/-
Associate Membership Rs. 1000/-
Honorary member NO fees
Membership fees is non refundable in event of termination of membership.
Associate members shall enjoy all privileges of membership of the society, except voting, proposing, seconding contesting or holding an office. They will be considered as Associate members of the SSBASICC till they complete their M.S., DNB (Surgery).They will be elevated to life membership by producing, along with application, the copy of the qualified certificates to the SSBASICC and paying balance subscription amount for life membership and must be accepted by the Executive Committee.
10. GENERAL RULES ABOUT SUBSCRIPTION:
|11. PRIVILEGES OF MEMBERS:
I.All eligible members shall have right to attend and take part in discussion at all CME/Scientific meetings, lectures and demonstrations organized by the society.
II.Full life member shall have the right to vote/propose/ second on all resolutions put forward at any of the meetings of the society and is eligible to contest for election and hold office.
III.Associate members shall enjoy all the privileges of membership of the society, except voting. Proposing, seconding, contesting or holding an office.
|12. TERMINATION OF MEMBERSHIP:
A.By resignation: A member may at any time resign his/her membership.
B.By removal of the name for disciplinary measures, discussed and forwarded from ECM and approved in AGM
13.THE ANNUAL GENERAL BODY MEETING:
|14.GENERAL BODY MEETING:
The business to be transacted at this meeting shall be taken in the following order.
A.Reading of the notice by the Hon Secretary.
B.Welcome and address by the president
C.Condolences if any
D.Inability to attend the Meeting if any
F.Adoption of the Secretary's report.
H.Adoptions of the Treasurery's report and accounts and budget for the next year.
I.Amendments of rules, if any.
J.Resolution from members, if any.
K.Election of Office Bearers.
L.Any other business with permission of the Chairman.
M.Installation of the Office Bearers.
N.Newly installed President's address.
O.Closure of the general body meeting with vote of thanks by Secretary.
|15. EXTRAORDINARY GENERAL BODY MEETING:
It may be called at any time of the year on the requisition of the majority of the executive Committee or of 8 members.
a)Nothing except the business for which it is called shall be discussed at this meeting.
b)One week notice of the meeting, electronically by email and message, with the agenda shall be given to the members.
|16. ELECTION OF OFFICE BEARERS:
A.Honorary secretary notifies nomination to various posts at least 3 weeks before the general body meeting giving the date, place, time of the meeting along with annual general body notice.
B.The nomination for the several offices may be sent to Honorary Secretary one week before the meeting, duly proposed and seconded by valid members with consent of the candidate. Withdrawal if any to be done 48 hr before the general body meeting. Final list of candidate for various posts will be announced 24 hrs before the scheduled general body meeting commencement. If there are no sufficient nominations for the numbers of posts, floor nomination may be invited for the number of post only. The president elect to conduct the election process and announce the results. The president elect (Teller) can appeal for any withdrawal at the last moment, in the good interest of the members and the society.
C.Election tribunal is constituted if required, in case of disputes, consists of President Elect, President and 3 past Presidents.
|17. ELIGIBILITY FOR OFFICE BEARERS POST:
a.President elect: 10 years membership and should have completed two terms as an E.C. member. He will be automatically elevated as President for the next year. In case of the death or incapacity of the President, the President elect will take over as President and continue in the next year for which he/she was elected President.
|18. EXECUTIVE COMMITTEE:
The management of the society shall be vested in the Executive Committee, who shall be composed of the following:
2.President Elect or
1.The immediate past president
2.The immediate past secretary
3.Governing council members of the ASI if from Bangalore.
4.Chairman, Hon Secretary of the ASI KSC if from Bangalore.
5.President, Vice President of ICS if from Bangalore.
|19. A. TERM OF OFFICE:
The term of office of the President/ President Elect shall be for one year and shall not re-contest for the same post. The term of office for the Hon. Secretary, Hon Joint Secretary, Hon Treasurer and Members shall be for one year and may be re-elected once only.
19. B. MEETING:
It shall hold meeting at least once in two months.
19. C. VACANCY:
Any interim vacancy occurring in the Executive Committee shall be filled by the Executive Committee itself for the remaining period of the year
|19. D. QUORUM:
8 members of the executive Committee shall be the quorum.
19. E. POWERS & FUNCTIONS:
a.Shall conduct the business of the society and all matters, which from time to time shall be expedient for attaining the objectives of the society.
b.It shall have powers to appoint sub committees as and when necessary.
|20. DUTIES AND POWERS OF OFFICE:
Collectively and severally, the members and other office bearers (if any) of the Association, shall not be answerable for the acts, neglects or defaults of any others of them or any misfortune or damages which may happen in the execution of their respective offices in good faith except the same shall happen by or through their willful neglect or default of an individual.
1. All money under the oration to be kept in FD in a bank decided by Executive Committee of SSBASICC under separate name for each oration and should never be en- cashed under any circumstances. The bankers for SSBASICC as on today are: State Bank of Travancore and State Bank of India. The interest from the FD should be used for the activities of the society including the oration expenses. Minimum of Rs.5,00,000/- (five Lakhs) to be the deposit for granting an oration and may be changed at regular intervals if need arises. Minimum of Rs.3,00,000/- (three Lakhs) to be the deposit for granting any memorial lecture. We can make provision to include more memorial lecturers, example every day first lecture during the November CSEP program. All the orations and lectures will be considered ONLY posthumously and has to be discussed and passed in the executive committee and then at the general body meeting of the society before it is instituted. As far as possible any more new orations are discouraged.
A). Prof. Athikeshavulu oration : is the oration of our association-SSBASICC and it has no FD in the bank in this name. The orator for this prestigious oration is the past president of SSBASICC. If the past president is not available or unable to deliver the oration, then the subcommittee can select a suitable orator. This oration is delivered on the evening of last day of the CSEP program in November.
The secretary of the chapter should send a brief report of its activities by the end of June every year and a more detailed annual report after the AGM including duly approved minutes of its activities, audited accounts to ASI headquarters, Chennai and the IJS, Mumbai for publication in the association, notes. The annual report of the activities should also be sent to State chapter-KSCASI.
23. Surgeons Day celebrations:
24. Continued Surgical Education Program (CSEP):
|25. COMMUNICATION TO MEMBERS
As for as possible all communication; EC meetings, GB meeting & election notice, MCM, CME or CSEP communication, surgeon's day invitation and other notice/communication to members of the society and to others should be done electronically through website, email, messaging by sms, phone call etc.